Administrative employee for official properties (m/f/d)

• The recruitment is based on equal pay according to pay group 6 TVöD (federal government)
• The temporary employment is initially limited to 6 months

What you can always rely on at persona service:

• €50 per month as a gift for your mobility depending on the position, e.g. for the Germany ticket and much more.
• Bonuses as well as holiday and Christmas bonuses
• Free tutoring for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personal support and regular feedback meetings
• Multiple further training opportunities

• You will be actively involved in the administration and management of service properties
• You will independently initiate and monitor management processes such as obtaining offers, compiling results and creating service specifications and service descriptions according to specifications for management, supply and disposal contracts
• Contract monitoring and the creation, recording, checking and reporting of meter readings for electricity, gas and water, gas and water are part of your area of responsibility, including maintaining the energy meters/measuring points in SAP-BALIMA
• Receiving and competently processing fault reports
• Processing invoices using SAP-BALIMA - from checking the content and certifying the arithmetical accuracy to pre-entry and creating accounting documents - is part of your job
• You will implement the billing and allocation of ancillary costs as well as the maintenance and review of billing structures in collaboration with property management, including creation, simulation and dispatch of service charge statements as well as adjustment runs according to instructions
• You prepare settlement letters and provide information on settlement by telephone and in person
• You are involved in the preparation of explanations for the service charge statement
• You are responsible for posting the service charge settlement results and checking the corresponding payments
• You manage the fulfilment of contractual obligations from management contracts and initiate measures in the event of non-fulfilment or poor fulfilment in coordination with the property manager. or poor fulfilment in coordination with the property management team
• General office tasks such as monitoring deadlines and schedules, creating lists and tables as well as file management are included

• A completed commercial or administration-specific comparable qualification (according to DQR level 4) forms the basis for your entry
• Property management knowledge and professional experience in property management are an advantage for you
• Professional experience in billing and allocation of ancillary costs
• User knowledge of SAP-BALIMA or the willingness to acquire this at short notice
• Good written and spoken German language skills enable you to communicate confidently
• In addition, you have a driving licence class B/3 as well as the willingness to acquire this at short notice, to acquire this in the short term
• good written and spoken German skills enable you to communicate and document confidently
• you also have a class B/3 driving licence and the willingness to drive company vehicles independently
• a thorough, careful and reliable way of working
• you have good organisational skills and a good grasp of things as well as initiative and the ability to work creatively and conceptually
• independently, goal orientation and confidence even with an increased workload are a matter of course for you
• good communication skills as well as customer and addressee-oriented behaviour suit you
• team-oriented action, critical thinking and good judgement
• a valid work permit rounds off your profile