Purchasing Clerk (m/f/d)

• flexible working hours thanks to an attractive flexitime scheme
• flexible start times from 07:00
• modern equipment at an ergonomically designed workstation
• Targeted induction by experienced colleagues
• Good transport links
• Free on-site parking

What you can always count on at persona service:

• A direct route to permanent employment with our clients
• Close support throughout the entire application process
• Close coordination with you and your potential employer, taking your preferences into account
• thorough preparation for the interview

• You will be responsible for receiving, recording, allocating and forwarding incoming invoices within our client’s designated electronic invoicing workflow
• You will also be responsible for thoroughly checking invoices for formal completeness and reconciling them with existing purchase orders, order confirmations and delivery notes
• You will also oversee the technical coordination of invoice verification and obtain the necessary approvals from the relevant authorised managers
• Your responsibilities will also include the ongoing monitoring of processing status, turnaround times and outstanding approvals, including resubmission and follow-up within the specified deadlines
• As part of your role, you will assist in resolving discrepancies relating to prices, quantities and supporting documents with the internal procurement team and external suppliers
• Furthermore, you will assist in arranging invoice corrections and credit notes, as well as the detailed documentation of the respective clarification processes
• Finally, you will be responsible for the complete digital archiving of all invoices and audit notes in accordance with internal compliance guidelines

• You have successfully completed an apprenticeship as an industrial clerk (m/f/d), office management clerk (m/f/d) or wholesale and foreign trade clerk (m/f/d)
• You also have several years’ professional experience in the field of auditing, bookkeeping or general procurement administration
• Your solid knowledge of common ERP systems and the MS Office suite, particularly Excel, sets you apart in your day-to-day work
• You have excellent written and spoken German, as well as a good understanding of specialist English terminology
• Furthermore, you possess a high degree of teamwork skills and strong communication skills when dealing with customers and suppliers
• To fulfil this role of responsibility, in addition to your professional expertise, you must hold a valid work permit and be permanently resident in Germany
• Finally, you are completely reliable and work in a structured and goal-oriented manner when handling all commercial processes on a daily basis