Team Assistant (m/f/d)

• an open corporate culture with very flat hierarchies
• sustainability in practice for a future-oriented workplace
• Use of a modern JobRad scheme for staff
• Corporate fitness with the well-known EGYM Wellpass
• Free English courses during working hours
• A wide range of discounts via a corporate benefits programme
• flexible working hours with integrated time tracking
• free fresh fruit and drinks provided
• additional holiday days for rest and relaxation

What you can always count on at persona service:

• A monthly allowance of €50 towards your travel costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday pay and a Christmas bonus
• Free tuition for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands through our corporate benefits programme
• Excellent personal support and regular feedback meetings
• A wide range of further training opportunities

• You will be responsible for the correct preparation and dispatch of all outgoing invoices, as well as providing operational support for the entire debt collection process
• You will also be responsible for welcoming guests in a professional manner, including looking after visitors, and managing the central telephone system
• You will also handle all telephone and written enquiries from customers regarding current delivery dates and important import enquiries
• Your duties will also include the structured coordination of all daily sample collections, including detailed route planning for courier drivers
• As part of your role, you will support the team in the reliable processing of incoming and outgoing post, as well as in the organisation of business trips
• Finally, you will be responsible for the meticulous preparation and timely dispatch of important test reports, as well as the subsequent digital archiving of all documents

• You have completed a vocational qualification as an Office Management Assistant (m/f/d), Industrial Business Administrator (m/f/d) or Wholesale and Foreign Trade Management Specialist (m/f/d)
• you also have some initial practical work experience in a similar administrative role or in the field of general sample and order management
• You are distinguished by your solid knowledge of standard MS Office applications such as Word, Excel and Outlook, as well as your ability to grasp things quickly
• You have a very good command of German, both spoken and written, at native speaker level, as well as good communicative skills in English
• To fulfil this position of responsibility, in addition to your professional expertise, you must hold a valid work permit and be permanently resident in Germany
• Finally, you are a strong team player, strong communication skills and flexibility, and you always work in a highly independent and extremely reliable manner