Travel Expenses Administrator (m/f/d)

You bring experience and specialist knowledge – we offer the right opportunities. At persona service, you can expect varied roles, a professional working environment and companies that value your expertise. Take the next step in your career with us – first-class, professional and people-focused.

Your responsibilities

• You will check, record and process employees’ travel expense claims
• You will check submitted receipts for completeness, plausibility and compliance with statutory and internal company guidelines
• You will independently calculate additional meal expenses, accommodation costs, travel costs and other travel expenses
• You will reconcile the details with standard tax allowances such as foreign and domestic expenses
• You will post the travel expenses in the ERP or accounting system
• You will confidently handle enquiries from staff, managers and the accounts department
• As the point of contact, you are available to answer questions regarding travel policies and expense claims
• In consultation with the tax and HR departments, you maintain and update the travel expense policies
• You regularly produce reports and statistics on travel expenses
• You support the team during internal and external audits, such as tax audits or financial audits
• You contribute to the digitalisation and optimisation of travel expense processes

What we’re looking for

• a completed commercial apprenticeship, e.g. as a tax clerk (m/f/d), office administration assistant (m/f/d) or a comparable qualification; alternatively, you have relevant professional experience in accounting or human resources
• You have knowledge of travel expense, tax and social security law, including the Federal Travel Expenses Act and allowances for days spent abroad and overnight stays
• You are proficient in using MS Office, particularly Excel
• Experience with ERP systems and/or travel expense tools such as SAP, DATEV or Concur would be an advantage
• You have a strong aptitude for numbers and are highly accurate
• You demonstrate discretion when handling sensitive data
• Strong communication skills and a service-oriented approach are among your strengths

What we offer

• Pay above the standard collective agreement rate
• Part-time work also available

What you can always count on at persona service:

• A monthly allowance of €50 towards your travel costs, depending on the role, e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday pay and a Christmas bonus
• Free tuition for your children on the Ubimaster learning and tutoring platform
• numerous shopping discounts with well-known brands via our corporate benefits programme
• excellent personalised support and regular feedback sessions
• a wide range of further training opportunities

At persona service, we give 100% for you!

We have been successfully matching people with jobs for over 58 years – across Germany and with comprehensive support. That’s why we give you our 100% guarantee: With 100% speed, we promise you a quick response within 100 minutes(*). With our branches nationwide, we guarantee you 100% local support through personalised onboarding guidance.

(*) Within our advertised business hours