Administrative Assistant (m/f/d)

• Long-term role with the prospect of a permanent position
• Part-time, approx. 20 hours per week
• Work in a supportive team environment

What you can always count on at persona service:

• A €50 monthly allowance towards your travel costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday pay and a Christmas bonus
• Free tuition for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personal support and regular feedback meetings
• A wide range of further training opportunities

• You coordinate appointments reliably whilst keeping track of everything
• Work and fleet planning are part of your responsibilities
• You organise travel for our installation teams, including hotel bookings, travel arrangements and work passes
• You act as the first point of contact in communications between customers, project management, the workshop, suppliers, hauliers and external service providers
• In customer service, you handle enquiries
• You coordinate transport in detail and liaise with all parties involved
• You will draw up quotations, prepare orders, send out order confirmations and handle follow-up tasks and invoicing
• You will carefully maintain customer, project and logistics data in the systems

• a completed commercial apprenticeship, for example as an office management assistant (m/f/d), industrial clerk (m/f/d) or freight forwarding clerk (m/f/d); alternatively, you have relevant professional experience in administrative work
• You have a sound knowledge of Excel and Word; ideally, you are also proficient in using a trades management programme
• Good written and spoken German are part of your profile
• You impress with your organisational skills and the ability to keep track of several appointments and processes at the same time
• You are characterised by a structured, meticulous and reliable approach to your work
• You have strong communication skills when dealing with customers, suppliers, haulage companies and internal departments
• You demonstrate motivation and a willingness to learn