Assistant to the Head of Department (m/f/d)

• free parking
• a secure job in the public sector and flexible working hours
• permanent role at the client’s premises
• extensive training and development opportunities

What you can always count on at persona service:

• A monthly allowance of €50 towards your travel costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday pay and a Christmas bonus
• Free tuition for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personal support and regular feedback meetings
• A wide range of further training opportunities

• You will monitor the project budget and transfer statements and costs from the SAP system to a project-specific Excel spreadsheet
• You will also check invoices, verify their validity and assign SAP accounts to the project accounts
• You will produce a monthly printout of the chart of accounts
• You will also enter purchase orders into SAP forms, request quotations and monitor incoming invoices
• Furthermore, you will prepare project reports, compile information and prepare text and spreadsheet documents
• in addition, you will regularly check the project website and make updates
• you will also assist with the preparation of academic presentations and undertake all standard secretarial tasks, including travel management, telephone and email correspondence, organisation, visitor reception and event coordination, predominantly in English
• Your responsibilities will also include project-related correspondence, scheduling appointments, and the practical and organisational preparation and management of meetings and discussions

• You have completed a commercial apprenticeship or an apprenticeship in administration or secretarial work
• You have already gained professional experience as an administrative assistant, ideally in an academic environment
• You are very confident using MS Office and are also experienced in working with ERP systems
• Experience with SAP, as well as in entering and processing purchase orders, is part of your profile
• You have sound knowledge of invoice processing and administrative order management
• You have also gained experience in preparing reports, presentations and documentation
• Your good written and spoken German skills will impress us
• You are also confident in communicating in English, both spoken and written
• A high degree of discretion, assertiveness, excellent communication skills and a valid work permit for Germany round off your profile