Executive Assistant (m/f/d)

• free drinks such as coffee and water
• central location in Karlsruhe city centre
• parking facilities with an attractive subsidy
• personalised induction by the whole team

What you can always count on at persona service:

• thorough preparation for your interview with our client
• a monthly allowance of €50 towards your travel costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday and Christmas pay, and attractive industry-specific allowances
• Free tuition for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personal support and regular feedback meetings
• A wide range of further training opportunities

• You will provide comprehensive administrative and organisational support, as well as carrying out standard secretarial duties for the strategically focused divisional management
• In addition, you will be responsible for the independent organisation, professional preparation and structured follow-up of all important appointments, internal events and committee meetings
• Furthermore, you will ensure the smooth coordination and continuous flow of information between senior management and the individual operational business units
• Your responsibilities will also include the editorial production of engaging articles and regular newsletters, as well as maintaining the company’s modern website
• As part of your role, you will actively support the team in handling all written and telephone correspondence
• Furthermore, you will assist with the reliable processing of daily incoming post and the performance of all general office and administrative tasks
• Finally, you will be responsible for the forward-planning, booking and invoicing of national and international business trips for the entire management team

• You have completed a vocational qualification as an Office Management Assistant (m/f/d), Industrial Business Administrator (m/f/d) or a degree in Business Administration
• you also have some or substantial professional experience in a demanding executive assistant role, ideally in a comparable administrative position
• You stand out thanks to your confident proficiency in standard MS Office programmes, particularly SharePoint and MS Teams
• You have excellent written and spoken German at native speaker level, as well as a solid grasp of basic English
• Furthermore, you possess a high degree of organisational skill, reliable communication skills and excellent interpersonal skills
• Finally, you are a strong team player, demonstrate a high degree of personal responsibility and always work meticulously and in a structured manner
• To fulfil this position of responsibility, in addition to your professional expertise, you must hold a valid work permit and be permanently resident in Germany