Management Assistant (m/f/d)

• including an annual bonus equivalent to 12.8 months’ salary
• generous annual leave entitlement of 31 days
• flexible working hours thanks to a reliable flexitime scheme
• free use of all our own leisure facilities in Cologne
• attractive subsidy for the ‘Deutschlandticket’ travel pass
• future-proof company pension scheme for employees
• a wide range of opportunities for personal and professional development

What you can always count on at persona service:

• a direct route to permanent employment with our clients
• close support throughout the entire application process
• close coordination with you and your potential employer, taking your preferences into account
• intensive preparation for the interview

• You will be responsible for handling all administrative and office-related tasks independently, including the daily processing of incoming and outgoing post for the entire team
• You will also be responsible for handling all written and telephone correspondence with internal and external contacts in a professional manner
• Furthermore, you will oversee the proactive implementation and monitoring of complex scheduling for senior management and cross-functional departments within the company
• The consistent monitoring of all relevant follow-up deadlines is also part of your daily responsibilities within the operational workflow of senior management
• As part of your role, you will support the comprehensive preparation of meetings, including booking meeting rooms and ensuring all documents are compiled in good time
• Furthermore, you will support the full organisation of business trips, including the timely submission of travel requests and the subsequent processing of travel expense claims
• In addition, you will play an active role in preparing decision-making documents for the management team and various company committees
• Finally, you will be responsible for taking accurate minutes of important meetings and ensuring the prompt distribution of the outcomes to all parties involved

• You have successfully completed a commercial apprenticeship as an Office Management Assistant (m/f/d), Industrial Business Administrator (m/f/d) or Wholesale and Foreign Trade Management Assistant (m/f/d)
• You also have several years’ solid professional experience in a commercial role, ideally gained within a public or local authority organisation
• Your confident proficiency in using standard MS Office applications such as Outlook, Word, Excel and PowerPoint
• You have native-level written and spoken German to ensure professional and error-free communication at all times
• Furthermore, you demonstrate excellent teamwork skills, resilience and a strong customer and service focus in your day-to-day work
• You also possess excellent organisational skills and consistently work in a structured, conscientious and independent manner
• To fulfil this role of responsibility, in addition to your technical expertise, you must hold a valid work permit and have a permanent residence in Germany
• Finally, you impress with excellent manners, a consistently confident and friendly demeanour, and a high degree of discretion