Office Assistant (m/f/d)

You bring experience and specialist knowledge – we offer the right opportunities. At persona service, you can expect a varied range of tasks, a professional working environment and companies that value your expertise. Take the next step in your career with us – first-class, professional and people-focused.

Your responsibilities

• You will manage the incoming emails in the branch’s inbox and ensure they are forwarded promptly
• You will respond to customer enquiries reliably and in close consultation with the relevant colleagues
• You will coordinate and schedule ZÜS appointments in the order management tool and proactively coordinate TÜV inspections
• You will process quotations and carefully maintain the associated documents
• You will handle TN and TF invoicing by reconciling orders, supporting documents and commissioned quotations
• You will post to accounts and process invoices from subcontractors and suppliers
• You will independently carry out clarifications regarding service and installation-related invoices in the TN/TF/O area, including any potential debt write-offs
• You will reliably process assigned audit and lead tasks
• You will order workwear and PPE and ensure new employees are kitted out

What we’re looking for

• You have completed a commercial apprenticeship, for example as an Office Management Assistant (m/f/d) or an Industrial Clerk (m/f/d)
• You have demonstrable professional experience in an office, in administrative work or in an assistant role
• You speak and write German at native level
• even when the workload is high, you keep a clear overview and demonstrate strong organisational skills
• you have excellent communication skills when dealing with customers and colleagues
• reliability is second nature to you

What we offer

• friendly colleagues

What you can always count on at persona service:

• A monthly allowance of €50 towards your travel costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday pay and a Christmas bonus
• Free tuition for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personalised support and regular feedback meetings
• A wide range of training opportunities

At persona service, we give 100% for you!

We’ve been successfully matching people with jobs for over 58 years – across Germany and with comprehensive support. That’s why we give you our 100% guarantee: With 100% speed, we promise you a quick response within 100 minutes(*). With our branches across the country, we guarantee you 100% local support through personalised onboarding guidance.

(*) Within our advertised business hours