Office Management Assistant (m/f/d)

• an attractive salary package including holiday pay and a Christmas bonus
• 30 days’ holiday for optimal relaxation
• a flexible working hours model to ensure a good work-life balance
• free staff car parks directly in front of the office building
• Regular training opportunities for professional development
• Company pension scheme with an attractive employer contribution
• Modern, well-equipped workstations in a prime location with excellent transport links

What you can always count on at persona service:

• a direct route to permanent employment with our clients
• close support throughout the entire application process
• close coordination with you and your potential employer, taking your preferences into account
• intensive preparation for the interview

• You will be responsible for independently handling all general administrative and organisational tasks in the office to ensure that day-to-day operations run smoothly
• You will also be responsible for the careful preliminary checking and processing of incoming invoices, as well as the preparation and recording of all payments for bank approval
• Furthermore, you will oversee the structured maintenance and archiving of project folders, as well as the comprehensive recording of all credit cardand staff expense transactions
• Providing expert support with account reconciliation and account maintenance for accounts receivable and accounts payable is also part of your daily duties
• As part of your role, you will actively support the well-coordinated team in clarifying overdue debitand credit balances to ensure data quality
• Furthermore, you will support the smooth and timely processing of all our employees’ travel expense claims in accordance with tax guidelines
• Finally, you will be responsible for fostering close and trusting collaboration within the small team to ensure the optimal organisation of the entire office department

• You have successfully completed a commercial apprenticeship as an Office Management Assistant (m/f/d), Industrial Business Administrator (m/f/d) or Office Business Administrator (m/f/d)
• You are also a motivated career starter (m/f/d) or already have some initial practical experience in office organisation and preparatory bookkeeping
• Your solid knowledge of standard MS Office applications, particularly a strong affinity for Excel, sets you apart in your day-to-day work
• Your native-level command of written and spoken German, as well as ideally fluent English, will facilitate your daily communication with all stakeholders
• Furthermore, you possess excellent communication skills and a professional, trustworthy manner when dealing with partners and service providers
• Finally, you are flexible in the face of changing priorities, work in a structured manner and demonstrate a strong team spirit and a high degree of reliability
• To fulfil this position of responsibility, in addition to your specialist expertise, you must also hold a valid work permit and have a permanent residence in Germany