Procurement Officer (m/f/d)

• Work in the public sector
• Drinks such as water, coffee or tea
• Permanent employment contract

What you can always count on at persona service:

• A monthly allowance of €50 towards your transport costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday pay and a Christmas bonus
• Free tuition for your children on the Ubimaster learning and tutoring platform
• numerous shopping discounts with well-known brands via our corporate benefits programme
• excellent personal support and regular feedback meetings
• a wide range of further training opportunities

You will conduct tendering procedures for works, supply and service contracts within the central procurement unit; advise requesting departments on tendering options, taking into account the relevant legal framework; carry out market analyses; assess the suitability of potential tenderers and select the appropriate procurement procedure; you will also review draft specifications for comparability and plausibility, occasionally draw up specifications and an evaluation matrix, and carry out tendering procedures, including EU-wide tenders; you compile tender documents and dispatch or publish them, manage and monitor the schedule of tender deadlines, submission dates and award deadlines, and monitor ongoing tendering processes. You set the deadlines for submissions, respond to bidders’ enquiries where necessary, and conduct negotiation meetings, which you document accordingly. You manage the submission process, prepare tender minutes, open the tenders, draw up the minutes and examine the tenders received, including registration, numbering of individual pages, timely receipt and any unauthorised amendments to the tender documentation; you will also inform the tenderers of the outcome of the tender process; you will check tenders for technical accuracy and numerical correctness, or forward them to commissioned design offices or the requesting department for technical review, once the review has been completed, you draw up a contract award proposal and award contracts following approval; where necessary, you prepare architect or engineer contracts for signing in consultation with the relevant department, You will submit notifications required under public procurement law and provide substantive support during appeal proceedings before the Public Procurement Tribunal, as well as any subsequent court proceedings. Furthermore, you will apply for and account for grants for local authority projects, assess funding opportunities, and advise political bodies; draft grant applications, funding plans and project descriptions; liaise with planners and funding bodies; evaluate grant decisions; monitor deadlines and costs; and prepare statements of expenditure and the final accounts

You have completed a vocational qualification as an administrative assistant (m/f/d), an office management assistant (m/f/d) or a legal and notarial assistant (m/f/d); you also possess in-depth knowledge of public procurement and contract law, as well as public procurement procedures; you are characterised by a sound understanding of the legal framework and its practical application in tendering procedures; you are proficient in using MS Office and, ideally, procurement managementsoftware. You work in a structured and meticulous manner, maintaining a clear overview even when dealing with complex processes and tight deadlines. You possess strong communication and negotiation skills when dealing with bidders, specialist departments and political bodies. You bring a high degree of reliability and a strong sense of responsibility to your handling of confidential procurement documents. Analytical thinking and the careful scrutiny of tenders and supporting documentation are among your strengths. Working independently and on your own initiative comes naturally to you