Property Management Administrator (m/f/d)

• Option to apply for eco-friendly JobRad bike leasing
• Attractive company pension schemes
• Discounted gym memberships
• Access to exclusive staff discounts from well-known brands
• Entitlement to 30 days’ holiday per calendar year
• Access to personalised professional development programmes
• Flexible working time arrangements

What you can always count on at persona service:

• a direct route to permanent employment with our clients
• close support throughout the entire application process
• close coordination with you and your potential employer, taking your preferences into account
• intensive preparation for the interview

• You will be responsible for the comprehensive coordination of property-specific activities, as well as providing administrative support to the department management in the dynamic day-to-day operations
• You will also be responsible for carrying out quality and cleaning inspections to ensure the buildings under your care are functioning optimally
• Furthermore, you will oversee the administration, prioritisation and tracking of maintenance requests, including the targeted initiation and monitoring of necessary material orders
• Maintaining and managing the systems for key, ID card and access control is also part of your day-to-day operational duties
• As part of your role, you will assist with processing daily incoming post and organising and coordinating room bookings for internal users
• Furthermore, you will support the comprehensive documentation of service records, maintain property-specific documentation and draft any general correspondence that arises
• Finally, you will be responsible for communicating with external service providers, whilst always ensuring compliance with our quality standards

• You have completed a vocational qualification as an Office Management Assistant (m/f/d), a qualified estate agent (m/f/d) or a qualified freight forwarding and logistics services specialist (m/f/d)
• you also have solid professional experience in commercial administration or in an administrative role, ideally within the property sector
• You stand out thanks to your confident proficiency in standard MS Office applications, as well as modern ERP systems and digital databases
• Your native-level command of written and spoken German, along with a basic knowledge of English, round off your profile
• Furthermore, you possess excellent organisational skills, a strong service-oriented approach and strong communication skills when dealing with various external partners
• Finally, you are completely reliable, have a structured way of working and always remain composed, even in turbulent situations
• To fulfil this position of responsibility, in addition to your professional expertise, you must hold a valid work permit and have a permanent residence in Germany