Receptionist (m/f/d)

• modern working environment and state-of-the-art IT facilities
• centrally located workplace in the west of Stuttgart
• good links to public transport
• free travel pass
• flexible working hours/flexitime scheme
• attractive remuneration
• company pension scheme
• EGYM Wellpass
• free drinks, fruit and snacks
• Regular team events
• Structured and comprehensive induction
• Long-term career prospects in an established law firm

What you can always count on at persona service:

• A monthly allowance of €50 towards your travel costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday pay and a Christmas bonus
• Free tuition for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personal support and regular feedback meetings
• A wide range of further training opportunities

You will independently organise the partner’s secretariat and coordinate administrative processes. You will manage the email inbox professionally, respond to enquiries independently and keep track of their progress; you will also be responsible for managing appointments and deadlines, as well as coordinating meetings and follow-up tasks; you will documents and presentations. You will liaise with insolvency courts, debtors, parties to proceedings and other external contacts. You will organise business trips and prepare or process travel expense claims. Furthermore, you will support the partner with additional tasks relating to procurement. You will take on organisational tasks relating to the vehicle fleet, such as coordinating and liaising with service providers and handling ongoing cases. You will also work independently on special tasks and smaller projects. In day-to-day operations, you will actively contribute ideas, identify where action is needed, raise issues and ensure reliable solutions. Last but not least, you will welcome visitors and callers in a friendly manner and direct enquiries to the appropriate contact persons.

• You have completed a commercial apprenticeship, for example as a legal assistant (m/f/d), office management assistant (m/f/d) or notary’s assistant (m/f/d)
• Ideally, you have experience in a secretarial or reception role
• Proficiency in MS Office, particularly Word, Outlook and PowerPoint, is one of your strengths
• You communicate confidently and professionally with external contacts such as courts, debtors and service providers
• You are characterised by a high level of organisational skill and the ability to work independently
• Discretion and the ability to handle confidential information with care come naturally to you
• Even when juggling several tasks at once, you maintain a clear overview and set priorities independently
• You possess excellent communication skills and a friendly, professional manner