Administrative Management Assistant (m/f/d)

• a wide range of training opportunities for all staff
• an attractive company pension scheme for everyone
• a free Premium Job Ticket for buses and trains
• a supportive and respectful working environment within the team
• flexible working hours for a good work-life balance

What you can always count on at persona service:

• thorough preparation for your interview with our client
• a monthly allowance of €50 towards your travel costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday and Christmas pay, and attractive industry-specific allowances
• Free tuition for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personal support and regular feedback meetings
• A wide range of further training opportunities

• You will be responsible for the efficient coordination and comprehensive support of all day-to-day administrative and organisational processes within the office
• You will also be responsible for the independent organisation of the office and the smooth coordination of all daily workflows, in close consultation with the specialist departments
• Furthermore, you will oversee the forward-planning of important appointments and ensure that the entire administrative management team’s schedule is always optimised
• Your duties will also include the professional handling of post, providing telephone support and offering a friendly welcome to external visitors
• As part of your role, you will assist with drafting emails and minutes, and be responsible for the preparation and follow-up of meetings
• Furthermore, you will support the overall organisation of the Infrastructure Steering Group, including taking minutes and managing all outstanding tasks
• Finally, you will be responsible for organising, auditing and managing the petty cash fund, and will stand in for the designated cashier in their absence

• You have completed a vocational qualification as an administrative assistant (m/f/d), Office Management Assistant (m/f/d) or Office Communications Assistant (m/f/d)
• you also have several years’ professional experience in an assistant role or in reception, ideally gained in a local authority
• You stand out thanks to your confident use of standard MS Office programmes and, in particular, your expert handling of Microsoft Outlook
• You have a very good command of German, at least at C1 level, both spoken and written, as well as excellent communication skills
• Furthermore, you are highly self-reliant and demonstrate a strong service-oriented approach when dealing with visitors
• Finally, you are a team player and always work in a highly structured and conscientious manner, applying intercultural competence in your day-to-day work
• To fulfil this responsible role, in addition to your professional expertise, you must hold a valid work permit and have a permanent residence in Germany