Administrative specialist for office and vehicle organisation (m/f/d)

• regulated working hours without shift work
• attractive and varied activities
• exciting projects
• numerous opportunities to help shape the company
• motivated team and a good working atmosphere
• comprehensive induction
• continuous further training and education programmes
• great company events

What you can always rely on at persona service:

• €50 per month as a gift for your mobility depending on the position, e.g. for the Germany ticket and
• Bonuses as well as holiday and Christmas bonuses
• Free tutoring for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personal support and regular feedback meetings
• Multiple further training opportunities

• You manage and order office supplies, forms, stamps and bandages
• Variously organise meetings, receive visitors and take care of catering
• You look after customers on the phone and are the first point of contact at reception
• You process incoming and outgoing mail, perform general office tasks and ensure structured filing
• you manage the cash register, carry out bank transfers and maintain relevant data, for the F&B Manager, for example
• Professionally process invoices and handle correspondence
• Reliably carry out data backups and support export and customs clearance
• Organise hotel bookings for internal training courses and manage long-term supplier declarations
• Take responsibility for picking up and delivering vehicles and check and process collection and delivery and delivery certificates
• you organise vehicle transfers and collections for customers with foresight
• you communicate vehicle completion notifications and determine prices for freight forwarders
• you conscientiously manage and file important vehicle documents

• You have successfully completed a commercial apprenticeship or a comparable qualification
• Professional experience in administration or in the back office area will benefit you
• You are proficient in MS Office applications and administrative software
• Discretion and a sense of responsibility in handling confidential information are a matter of course for you
• You have a good command of written and spoken German and English
• You are willing to work, Monday to Friday at fixed working hours from 07:30 to 16:30 is a given
• Organisational skills and a structured way of working characterise you
• You have strong communication skills and the ability to work in a team
• High initiative and reliability are among your strengths
• A valid work permit for Germany rounds off your profile