Assistant Institute Director (m/f/d)

• Free parking and drinks
• A secure job in the public sector and excellent induction training from the current job holder
• Transfer to the client company
• Extensive training and further education opportunities

What you can always rely on at persona service:

• €50 per month as a gift for your mobility, depending on the position, e.g. for the Germany ticket and much more.
• Bonuses as well as holiday and Christmas bonuses
• Free tutoring for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands via our corporate benefits programme
• Excellent personal support and regular feedback meetings
• Multiple further training opportunities

• You organise and coordinate the institute secretariat and manage the team of administrative staff
• You provide organisational and administrative support to the institute management in all matters
• Appointment, travel and meeting management are in reliable hands with you
• You take on the preparation and follow-up of meetings, including taking minutes
• Processing correspondence, including in English, is one of your daily tasks
• you will place orders for office supplies and laboratory and consumable materials
• you will be responsible for the organisational support and processing of credits and laboratory services according to GOÄ
• you will work closely with the institute management and relevant departments on budgetary, third-party funding and personnel matters
• you will support job advertisements, appointment procedures and budget planning

• You have completed commercial training or training in the field of administration/secretarial services, e.g. as an administrative assistant (m/f/d), office management assistant (m/f/d), office clerk (m/f/d), alternatively also a Bachelor's degree
• you have professional experience in administrative assistance, ideally in a medical or university environment
• you have already gained some experience in personnel management
• you are confident and experienced in working with MS Office applications and ERP systems
• you have a good command of English
• you are characterised by an interest in medical contexts and laboratory procedures as well as a good understanding of numbers
• you enjoy familiarising yourself with the fee schedule and billing, familiarising yourself with the scale of fees and invoicing for doctors (GOÄ)
• you are experienced in auditing and checking delivery notes
• high discretion, assertiveness and very good communication skills round off your profile