Office Assistant (m/f/d)

• On-site induction
• Long-term assignment
• Good availability
• Pay above the collective agreement rate
• Opportunities to work from home for up to 2 days a week

What you can always count on at persona service:

• €50 per month towards your travel costs, depending on the role – e.g. for the Deutschlandticket and much more.
• Bonuses, as well as holiday pay and a Christmas bonus
• Free tuition for your children on the Ubimaster learning and tutoring platform
• Numerous shopping discounts with well-known brands through our corporate benefits programme
• Excellent personal support and regular feedback meetings
• A wide range of training opportunities

• You will review and amend the department’s staff rota
• In consultation with the institute’s management, you will plan events and oversee their organisational implementation
• You organise business trips and settle the expenses in accordance with public sector regulations
• You carry out general secretarial tasks reliably as part of day-to-day operations
• You manage the department’s diaries, post and telephone calls
• When organising events, you apply the provisions of the Federal Travel Expenses Act
• You provide support in the procurement of goods and services and in the awarding of contracts in the public sector
• You carry out HR administration tasks using document management systems, preferably SAP
• You will create and update documents and reports using MS Office
• Where required, you will also communicate in English with internal and external contacts

• You have completed a vocational qualification as an office administrator (m/f/d),

an administrative assistant (m/f/d) or a comparable qualification

• You have experience in handling standard office processes such as appointment, post and telephone management
• You also have some initial experience in organising events, including the application of federal travel expense regulations
• You have knowledge of the procurement of goods and services in the public sector as well as the awarding of contracts
• You are confident in using MS Office and the SAP system
• Good written and spoken German and English are your strong points
• Reliability, the ability to work in a team and a meticulous approach to your work round off your profile